Cognicion relies on leading-edge technology, experienced staff, and expertly-designed processes to keep our clients’ data safe. By using independent auditing on an extensive range of regulations covering end-to-end data management, Cognicion’s infrastructure is built with the standards of a large enterprise organization.

Besides offering speed and scalability, Cognicion’s infrastructure is designed to keep client data private. Our clients’ data is always stored on state-of-the-art servers operated with certified software to guarantee its safety. We take extensive measures to safeguard against data breaches, going beyond traditional anti-virus software and firewalls. Our infrastructure maintains ISO 27001 certified hosting and Type 2 SOC 2 tested systems in our data center near NYC and at our Disaster Recovery Site near Washington, DC. This geographical separation helps our requirements for disaster preparedness. We back up our clients’ data to the minute in secure environments, equivalent to the systems of national security agencies and major financial institutions, so that the environment is fully replicated and redundant.

Cognicion uses state of the art FIPS 140-2 level 3 enterprise key manager to encrypt our clients’ data. We do this for centralized key and policy administration across multiple sites. Our encryption assists us in attaining compliance with a range of regulations that require encryption of data, such as credit card numbers for the Payment Card Industry Data Security Standard.

Dedicated SQL Instances. Once our clients have been given access to Cognicion’s platform, users only have access to the SQL database in which they are working. Cognicion takes extra steps in security, never comingling any data received from our clients.

Experienced Personnel. Cognicion performs regular audits to ensure that all personnel handle information using scrupulous protocols. We have a team of Relativity Certified Administrators and a certified Relativity Master, one of the few in the industry. We also have a team of certified Everlaw sales and support members.

User Authentication. Cognicion deploys multiple obstacles such as security questions, multi-factor authentications, and other technologies to ensure that only certain parties are allowed access to sensitive material.

We understand that personally identifiable information (PII) and protected health information (PHI) are highly sensitive forms of data and must be managed with strict security standards.  Cognicion’s certified, secure environment is fully compliant with the HIPAA Privacy Rule. Our clients can be assured that any PII or PHI that is stored on our servers are protected systematically.

Everlaw’s primary data source is stored on secure AWS cloud servers, which surpasses industry standards for privacy and security. AWS has SOC 1, 2, and 3, ISO 27001, FedRAMP, and FIPS certifications, in addition to meeting compliance standards for many other legal and security frameworks. You can read more about AWS’ compliance practices at https://aws.amazon.com/compliance/.

Everlaw also has its own SOC 2 Type II certification in security, availability, and confidentiality, demonstrating that our system is designed and operating effectively to keep your data secure.