The Devil is in the Details

Our obsession with the art of discovery is your critical edge.

Not Just Another eDiscovery Provider

At our core, we focus on services in the eDiscovery space. But we’re not just an eDiscovery company—we are creative problem solvers who look for innovative and defensible solutions to challenges in the legal technology, contract management and information management industries.

Based in Richmond, VA, with additional managed review facilities in Delaware and Dallas, Cognicion has a deep understanding of evolving legal technology, contract compliance and information governance requirements, and significant experience assisting various domestic and international corporations with defensible, repeatable data management processes.

Why “Cognicion”?

noun cog·ni·cion \käg-ˈni-shən\
From Middle English cognicion, and derived from the Latin word, cognitio ‎(“knowledge, perception, a judicial examination, trial”).

We call ourselves Cognicion as a hat-tip to the Middle English era. An era that produced the Magna Carta and many of the rights at the foundation of the U.S. legal system.

ABOUT OUR TECHNOLOGY

The heart of these capabilities sits in an office park outside Richmond, VA. When you walk through our doors, you receive a warm welcome after which we’re all business. Behind our secure-lock doors, our teams of reviewers are scouring hundreds of thousands of documents looking for the communication that will make or break your case. We use the best technology available, and put it in the hands of the best team in eDiscovery.

 

 

Data Security

We take security seriously and do not take it lightly when you entrust us with your sensitive and confidential information. That’s why dedicate so much time and resources to ensuring that your data is safe at our datacenters, review facilities and with our partners.

Data Center Infrastructure

Cognicion relies on leading-edge technology, experienced staff, and expertly-designed processes to keep our clients’ data safe. By using independent auditing on an extensive range of regulations covering end-to-end data management, Cognicion’s infrastructure is built with the standards of a large enterprise organization.

Besides offering speed and scalability, Cognicion’s infrastructure is designed to keep client data private. Our clients’ data is always stored on state-of-the-art servers operated with certified software to guarantee its safety. We take extensive measures to safeguard against data breaches, going beyond traditional anti-virus software and firewalls. Our infrastructure maintains ISO 27001 certified hosting and Type 2 SOC 2 tested systems in our data center near NYC and at our Disaster Recovery Site near Washington, DC. This geographical separation helps our requirements for disaster preparedness. We back up our clients’ data to the minute in secure environments, equivalent to the systems of national security agencies and major financial institutions, so that the environment is fully replicated and redundant.

Security Protocols

Cognicion uses state of the art FIPS 140-2 level 3 enterprise key manager to encrypt our clients’ data. We do this for centralized key and policy administration across multiple sites. Our encryption assists us in attaining compliance with a range of regulations that require encryption of data, such as credit card numbers for the Payment Card Industry Data Security Standard.

Dedicated SQL Instances. Once our clients have been given access to Cognicion’s platform, users only have access to the SQL database in which they are working. Cognicion takes extra steps in security, never comingling any data received from our clients.

Experienced Personnel. Cognicion performs regular audits to ensure that all personnel handle information using scrupulous protocols. We have a team of Relativity Certified Administrators and a certified Relativity Master, one of the few in the industry. We also have a team of certified Everlaw sales and support members.

User Authentication. Cognicion deploys multiple obstacles such as security questions, multi-factor authentications, and other technologies to ensure that only certain parties are allowed access to sensitive material.

HIPAA Compliance

We understand that personally identifiable information (PII) and protected health information (PHI) are highly sensitive forms of data and must be managed with strict security standards.  Cognicion’s certified, secure environment is fully compliant with the HIPAA Privacy Rule. Our clients can be assured that any PII or PHI that is stored on our servers are protected systematically.

Everlaw Security

Everlaw’s primary data source is stored on secure AWS cloud servers, which surpasses industry standards for privacy and security. AWS has SOC 1, 2, and 3, ISO 27001, FedRAMP, and FIPS certifications, in addition to meeting compliance standards for many other legal and security frameworks. You can read more about AWS’ compliance practices at https://aws.amazon.com/compliance/.

Everlaw also has its own SOC 2 Type II certification in security, availability, and confidentiality, demonstrating that our system is designed and operating effectively to keep your data secure.

Our Locations

Cognicion’s headquarters and primary review facility is located in Richmond, Virginia. The facility accommodates 200 reviewers, includes private office space, conference space, and break rooms. In addition, Cognicion has review facilities in Dallas, Texas (45 Seats) and Wilmington, Delaware (60 Seats).

Richmond, VA

8701 Park Central Drive | Suite 100

Dallas, TX

1717 Main Street | Suite 3520

Wilmington, DE

20 Montchanin Road | Suite 85

Our Leadership

Christopher McDaniel

President Chief Executive Officer

Lorraine Venesky

Chief Operating Officer

Matthew Ronk

Director of Business Development